BY-LAWS OF THE TREE-RING SOCIETY
ARTICLE I: NAME AND OFFICES
ARTICLE II: ORGANIZATION
ARTICLE III: OBJECTIVES
ARTICLE IV: MEMBERS AND MEETINGS
3. Topical Sections
ARTICLE V: EXECUTIVE COUNCIL
2. The Executive Council shall meet at such times and places as the President may designate. Due to the great distances separating the officers and representatives, the Executive Council may conduct most of its business via deliberations on the Internet or telephone. Hence, all members of the Executive Council must have Internet access. Two thirds of the members of the Executive Council shall constitute a quorum for business.
3. In the event of a vacancy in any elective office, the Executive Council shall have the power to make interim appointment to the office for the remainder of the unexpired term.
ARTICLE VI: OFFICERS
2. President. The President shall be the presiding officer at all meetings of the Society and of the Executive Council. The President shall see that all undertakings authorized by the Executive Council are properly carried out. Acting on advice and consent of the Executive Council, the President shall appoint all necessary committees and define their duties. The President shall have the power to make appointments to fill vacancies in the Executive Council, subject to a vote of approval by a majority of the Council.
3. Vice-President. The Vice-President will be the point of contact and coordinator of the topical sections. In the absence of the President, the Vice-President shall perform the President's duties as outlined above.
4. Secretary. The Secretary shall record minutes of Executive Council meetings as well as record developed and passed via email; ensure that activities of the Council and membership are conducted according to Society policies; conduct (or delegate conduct of) Society elections; and develop a summary of Council activities and decisions to be posted at least annually on the Society website
6. Student Representative. The Student Representative shall be required to be current student in attendance of a higher learning institution and will work to represent the student member population, encourage membership of students to the Tree-Ring Society as well as work to develop ideas and plans to promote the education and learning of Dendrochronology within the student population.
7. Diversity, Equality and Inclusion Officer. The DEI officer is intended to promote DEI values in the TRS, at sponsored events (e.g., conferences) and fieldweeks by ensuring that all members, especially those who have been historically underrepresented based on race/ethnicity, age, disability, sexual orientation, gender, gender identity, socioeconomic status, geography, citizenship status, or religion — are represented. It is the goal of the TRS that this position will help us build a more inclusive culture.
8. The duties of the Editor are set forth in ARTICLE X.
ARTICLE VII: OTHER COUNCIL MEMBERS
ARTICLE VIII: ELECTIONS
2. All nominees must provide to the President a statement of their qualifications and intentions should they be elected to the Executive Council. Because most Executive Council business is conducted via Internet e-mail, all nominees must have Internet access. The list of nominees and their statements will comprise the ballots, which shall be mailed to the Society membership no later than October 31 of odd-numbered years. The period for accepting ballots mailed by members shall end on November 30.
3. Officers and At-Large members of the Executive Council shall be elected from among those nominated by a majority vote of the members who cast ballots, with the exception of the Member for Conferences and Awards (ARTICLE VII).
ARTICLE IX: FINANCES
2. Annual dues shall be payable not later than March 31st if members are to continue to access the Society's publications or to vote. Anyone accepted for membership to the Society upon payment of dues anytime between January 1 and December 31 shall receive all of the Society's publications for the same year. Likewise, subscriptions to the Society's journal shall be for the calendar year.
3. The income from annual dues, subscriptions and from investments and other sources shall constitute the Working Fund, available for operating, publication, and other current expenses consistent with the purposes of the Society as the Executive Council may direct.
4. No financial obligations in excess of funds available in the Treasury shall be assumed by the Executive Council or by any officer on behalf of the Society except when approved by a majority vote of the membership of the Society.
ARTICLE X: OFFICIAL ORGAN SOCIETY PUBLICATION
2. The Society publication shall be the immediate responsibility of the Editor. It shall be issued biannually. Greater frequency of publication shall be decided by vote of the Executive Council. The Editor shall have the power to appoint such advisors or assistants as required with the advice and consent of the Executive Council.
ARTICLE XI: AMENDMENTS